Daily sales from your POS, tips, food and labor cost, sales tax and vendor 1099s, reconciled every month by a dedicated bookkeeper and reviewed by a CPA. Books ready by the 15th, or that month is refunded.
A restaurant is not a consulting firm with a kitchen. Five things have to be right every month or the P&L is wrong, and most general bookkeepers skip them.
Dine-in, takeout, delivery apps, catering and gift cards are recorded from your POS (Toast, Square, Clover and others), net of card fees, and matched to what actually hit the bank.
Credit card tips are a liability until they are paid out, not revenue. We book them that way and keep them in step with your payroll reports, so wages, tips and payroll taxes tie out.
Your chart of accounts is set up for a restaurant: food cost, beverage cost and labor each get their own lines, so every monthly P&L shows your prime cost percentage, the number that decides whether you made money.
Taxable and non-taxable sales are separated so the sales tax return is right. Texas bars and restaurants with a mixed beverage permit also owe gross receipts and mixed beverage sales tax, and we prepare those filings from your POS data.
Food and beverage purchases are coded to COGS, not lumped into expenses, and inventory counts you give us turn purchases into true cost of goods. Vendors that need a 1099 are tracked all year, not sorted out in January.
On the Bookkeeping and Bookkeeping & Tax plans, last month’s numbers are ready by the 15th. If they are not, that month’s fee is refunded.
One owner or a small group, one location or a handful. If a POS runs your sales and tips run through your payroll, this is set up for you.
Full-service and fast-casual, from a single location to a few.
Pour cost tracked separately from food, mixed beverage taxes in Texas.
High transaction counts, small tickets, wholesale and retail sales kept apart.
Mobile or delivery-only sales across apps, commissary and event costs.
Deposits, event-by-event costing and sales tax on the right items.
The same chart of accounts across every location so the P&Ls compare.
AutoTaxPilot is a Houston bookkeeping and tax firm. Houston and Texas restaurants get a team that already files Texas sales tax and mixed beverage returns; restaurants anywhere in the US get the same monthly service online.
AutoTaxPilot 2121 Sage Rd, Suite 270, Houston, TX 77056 (833) 933-2227
Flat monthly plans, priced by transaction volume and locked for 12 months once we confirm your price on a free call. Restaurants with more than one location, or that want payroll handled too, are quoted on the call.
Essential financial foundation for new and small businesses.
From, on a 1-year plan Save 25% $149 /month
or $199/mo month-to-month
Year-end books. 30-day guarantee.
Reliable bookkeeping to cover your basic financial reporting needs.
From, on a 1-year plan Save 25% $292 /month
or $389/mo month-to-month
Books by the 15th, or that month is refunded.
Full-service bookkeeping with income tax advisory and filing to manage your financials seamlessly.
From, on a 1-year plan Save 25% $517 /month
or $689/mo month-to-month
Books by the 15th, or that month is refunded.
Free bookkeeping for 3 months when you sign up for a year of service. Applied as 25% off every bill on a 1-year plan.
Prices vary with transaction volume. Your price is locked for 12 months once we confirm it on your call. Month-to-month plans add a one-time setup fee. Leave a 1-year plan early and we bill the months you used at the month-to-month price. Business bookkeeping fees are generally tax-deductible.
Not sure what you should be paying? How much does bookkeeping cost for a small business?
Plain-English guides written for owners, reviewed by a licensed CPA. Start with the setup guide, then the tax rules that catch restaurants out.
Yes. Daily sales are recorded from your POS by channel and tender type, net of card processing fees, and matched to the deposits in your bank. Toast, Square, Clover and most other systems export what we need; if yours connects to QuickBooks Online directly, we use that feed.
Credit card tips are recorded as a liability owed to staff, then cleared when they are paid out through payroll or cash. Tip income and tip credits stay in step with your payroll provider’s reports so wages and payroll taxes tie out at year end. Payroll itself is a separate add-on. How the FICA tip credit works
Prime cost is food and beverage cost plus labor, shown as a percent of sales. It is the one number that tells you whether the restaurant made money that month. Your chart of accounts is set up so it appears on every monthly P&L without extra work. How to set up a restaurant P&L
Yes. Texas restaurants and bars with a mixed beverage permit owe both mixed beverage gross receipts tax and mixed beverage sales tax, on top of regular sales tax. We map your POS sales categories to the right return and prepare the filings from your books. The two Texas rates explained
Yes. Catch-up is quoted as a one-time project on your free call, based on how many months are behind and how clean the POS and bank records are. The by-the-15th guarantee starts with your first full month after catch-up. How catch-up is priced
Yes. The books live in your own QuickBooks Online account, which you own and can open any time. If you ever leave, your records go with you.
The same published plans as every other business: Bookkeeping from $292 a month on a 1-year plan ($389 month-to-month) and Bookkeeping & Tax from $517 ($689). Restaurants usually have more transactions than a service business, so your exact price is confirmed on the call and locked for 12 months. See the plans
Yes. We record payroll from the reports your provider produces (Gusto, ADP, Paychex, Toast Payroll, QuickBooks Payroll and others) and keep wages, tips and payroll taxes in the books. If you want us to run payroll as well, it is a separate add-on quoted on the call.
Pick a time. We’ll look at your numbers and give you a flat price, locked for 12 months. No obligation.
Free bookkeeping for 3 months when you sign up for a year of service
Applied as 25% off every bill on a 1-year plan.
Not ready for a call? Take the free 3-minute AutoTaxScore check and get a personal report by email.
Prefer to talk now? Call (833) 933-2227 or email info@autotaxpilot.com.
Got a question or ready to get started? Reach out using the form or send us an email. We’ll get back to you within one business day.